Project Grant Application

FY 2019 Project Grant Application

The Community Grant program was designed to support community-based projects for new and developing organizations as well as established organizations that work on a project basis, and support organizations undertaking a special, one-time initiative.  The proposed projects must assist the City accomplish strategic goals listed below.

Downtown Development – maintain role as the city’s image center and core of civic life. Economic any physical development initiatives will combine to conserve and enhance this unique district.

Economic Development – promote and encourage economic development activities that capitalize on community assets, support the needs of present and future residents, and strive to ensure a stable and diverse economic base.

Growth and Land Use – grow as a unified community through attractive and sustainable land development.

Housing and neighborhood revitalization – preserve housing stock and offer a variety of safe, affordable housing alternatives in attractive neighborhoods.

Human services – convene providers of human services to improve critical services and help residents in need, and move clients toward self-sufficiency and economic independence.

Recreation and Community Wellness – become healthier city by providing attractive recreation resources to residents and visitors, and providing infrastructure that encourages physical activity.

Tourism – improve balance of trade by establishing a regional destination, capitalizing on the historical and commercial assets of the city.

City Staff are available to review your application prior to the deadline.  Answer all questions on the form concisely and include all of the requested supporting materials – use the provided checklist to ensure that your application is complete.  All recipients of the City of Excelsior Springs Project Grant will be required to submit a Post Project/Event Form within 30 days of the completed project.  All applicants must submit their application by the deadline and all applicants will be notified of awards prior to the grant fiscal year beginning on October 1st of the corresponding year.  Please direct all questions regarding the Project Grants to Susan Conyers, 816-630-0752 or sconyers@ci.excelsior-springs.mo.us.  Submit completed applications to:

City of Excelsior Springs, Attn: Molly McGovern, 201 E. Broadway, Excelsior Springs, MO 64024

Disclaimer: Successful grant applications will be made public.  Please note to further our goal of open and transparent government, the City of Excelsior Springs will publish all successful grant applications on our public website.  To protect the confidentiality of your organization and volunteers, the applicant information, the declaration and supporting documentation for each grant will not be included on the website.

Project Grant Program Guidelines

Objective of the Project Grant Program
To encourage projects that contribute to community life of the City of Excelsior Springs

Who May Apply
Excelsior Springs based non-profit organizations

Eligible Community Projects must …
• Meet current conditions and criteria
• Request partial funding with balance coming from partnerships and fundraising activities undertaken by the applicant
• Show specific benefit to the City and its residents
• Be completed within the current city fiscal year
• Support strong social and community values and not be offensive to others

Types of Eligible Projects
• New or special programs, events and initiatives
• Community workshops or seminars
• Seed money for new initiatives
• Specialized equipment

Types of Projects NOT Eligible
• Ongoing operating expenses for organizations
• Travel
• Direct grants to individual residents
• For-profit organizations
• Projects based in other municipalitiess

Payment of Grants/Evaluation
• Funding will be forwarded upon completion of project and receipt of acceptable verification of payment and expenses, along with a brief report/evaluation – please use the Post Project/Event Form.
• Grants are paid upon receipt of validation that expenditures have been made relating to the approved project (e.g. receipts, registration confirmation, cancelled checks).
• Receipts can be submitted for reimbursement at any time during the current fiscal year (October 1 – September 30).
• The final deadline for submission of receipts and evaluations is within 30 days following completion or September 30 of the award year. Receipts submitted after September 30th or past 30 days following project completion will not be reimbursed.

The Project Grant Program is designed to encourage projects which contribute to community life of Excelsior Springs.

Submit online form below, or download Word Document.

Section A - Organization Information

1. What is the name of the beneficiary organizaton? (required)

2. Your FEIN (required)

3. Enter the organization's contact information.

Contact Name (required)

Address

Phone (required)

Email (required)

Website

4. What is your role with relation to this request?

5. Please indicate how many consecutive years you have received grant funding for this project.
1 Year2 Years3 Years

6. Are you the primary contact for this request?
YesNo

7. Please provide a brief description of your organization's mission or purpose.

8. In what year was this organization founded or incorporated?

9. How many paid employees do you have?

10. How many volunteers are currently active in your organization?

Section B - Project/Initiative Information

1. Provide a name for your project or initiative.

2. Where will your initiative have an impact?

3. Provide a brief description of your initiative or project.

4. Please indicate which of the following areas best relate to your project.
Growth & Land UseEconomic DevelopmentRecreation & Community WellnessHousing & Neighborhood RevitalizationDowntown DevelopmentTourismHuman Services

5. What is the project's primary purpose and objective? How does your project meet the City's Vision and Strategic Priorities?

6. What makes your project or initiative unique and innovative? What gaps in the community's life will be addressed?

7. Please provide a description of how your project will contribute to the quality of life in Excelsior Springs. (Who will benefit, target audience, how will you reach them and how will they benefit?)

8. What is the total number of volunteers involved in your project?

9. What other groups/organizations are working jointly to make your initiative successful?

10. What measurable indicator(s) will determine that you have been successful in achieving the above-described outcome?

Section C - Grant Request

1. Please enter the total cash amount you are requesting ($):

2. Please enter the City Services amount you are requesting ($):

3. Please attach a project budget (incomplete applications will be discarded and not receive consideration for funding), indicating the total cost of projected expenses along with the corresponding allocation of cash and in-kind donations of goods/services. Please also include a projection or project revenues, indicating the total number of revenue with corresponding sources.

Please note the following expenses are INELIGIBLE. If you are unclear about the eligibility of an expense, please consult with City Staff:

Music or Performing Rights
Staffing (wages)
City Facility Rentals
Ongoing Operating Expenses
Cash Prizes
Travel
Grants to Other Organizations
Alcohol or Tobacco Purchases

4. Applicant awarded funds in prior year are ineligible to apply in the current year if Post Project/Event Form was delinquent. Funding requested shall not exceed 50% of available funds. Applicants receiving funds three years in a row are asked to sit out one year before submitting an application again.

5. Calculate the demonstrated financial need:

Total Cash Amount ($):

Less: Total Cash Revenues ($):

Demonstrated Financial Need ($):

6. Project Timeline:

Project Performance Period: October 1, 2018 - September 30, 2019
Applications Awards Announced: September 24, 2018
Application Deadline: September 10, 2018
Application Invitation Live: August 7, 2018
Application Sent to Organizations that have expressed interest: August 1, 2018

Supporting Documentation Checklist

Completed and Signed ApplicationFinancial Statement from previous fiscal year or financial statement/accounting of last year's project

Project Grant funds dispersed by the City of Excelsior Springs will be dispersed upon completion of the Post Project/Event Form within 30 days of the completed project or initiative. The City of Excelsior Springs is willing to disperse a total of 25% of the allocated funds if needed in advance of the event for the event to occur. If the allocated funds are not used or if the Post Project/Event Form is not properly completed and submitted within 30 days of the event, the grant will be withheld. If you are facing challenges carrying out your project, please contact City Staff.

Declaration

This declaration is to be signed by two signing officers of your organization.

We certify to the best of our knowledge that the information provided in this application is accurate, complete and endorsed by the group we represent.

We agree to acknowledge the financial support of the City of Excelsior Springs and understand that there is no commitment on the party of the City of Excelsior Springs to provide ongoing funding for the funded project.

We agree to complete the Post Project/Event Form.

We agree to submit proof of payment of all expenses to substantiate this grant request upon completion of the project (e.g. receipts, cancelled checks, and invoices which indicate verification of payments).

We agree that the project must be completed within the funding fiscal year approved.

We understand that the information about an applicant’s operations is collected for the purpose of adjudicating the application and for administrative purposes.

Project Director Signature (required)

Organization Chair Signature (required)

Attachment: